Setting Up Exam Results and Grade Sheets — A Step-by-Step Guide

One of the most time-consuming tasks in any coaching center is managing exam results. Creating mark sheets, calculating percentages, assigning grades, identifying pass/fail — manually, this can take a teacher an entire afternoon. Here's how to do it in minutes.

Step 1: Configure your grading system

Before creating exams, set up your grading scale in Settings → System → Grading Systems. A typical Bangladesh coaching center scale:

| Grade | Range | GPA | |-------|-------|-----| | A+ | 80–100% | 5.0 | | A | 70–79% | 4.0 | | A- | 60–69% | 3.5 | | B | 50–59% | 3.0 | | C | 40–49% | 2.0 | | D | 33–39% | 1.0 | | F | 0–32% | 0.0 |

You can define your own ranges — this is fully configurable.

Step 2: Create the exam

Navigate to Exams → Create Exam. Fill in:

• Exam title (e.g., "Physics Mid-Term 2025")
• Batch (selects which students are eligible)
• Total marks (e.g., 100)
• Pass mark (e.g., 33)
• Exam date

Step 3: Enter results

After the exam, open the exam and click "Enter Results". You'll see a grid of all enrolled students. Enter each student's marks obtained. The system will automatically:

• Calculate percentage (marks_obtained / total_marks * 100)
• Assign grade letter based on your grading scale
• Mark pass or fail
• Flag absent students

For large batches, you can import marks from a CSV file.

Step 4: Publish results

Once you've reviewed the results, click Publish. Students can immediately see their marks in the Student Portal.

Step 5: View batch performance

After publishing, the Batch Performance report shows:

• Average marks for the batch
• Highest and lowest scores
• Grade distribution pie chart
• Students who failed (for follow-up)

Pro tip: Pending evaluations

CampusQ automatically tracks which exams have unmarked students. Your Teacher Dashboard shows "Pending Evaluations" — so nothing falls through the cracks.

Setting this up takes about 5 minutes per exam. Once configured, the system handles all the calculation work.