Setting Up Exam Results and Grade Sheets — A Step-by-Step Guide | CampusQ

One of the most time-consuming tasks in any coaching center is managing exam results. Creating mark sheets, calculating percentages, assigning grades, identifying pass/fail — done manually, this can take a teacher an entire afternoon. Here's how to do it in minutes.

Step 1: Configure your grading system

Before creating exams, set up your grading scale in Settings → System → Grading Systems. A typical Bangladesh coaching center scale:

Grade	Range	GPA
A+	80–100%	5.0
A	70–79%	4.0
A-	60–69%	3.5
B	50–59%	3.0
C	40–49%	2.0
D	33–39%	1.0
F	0–32%	0.0

You can define your own ranges — this is fully configurable.

Step 2: Create the exam

Navigate to Exams → Create Exam. Fill in:

Exam title (e.g., "Physics Mid-Term 2026")
Batch (selects which students are eligible)
Total marks (e.g., 100)
Pass mark (e.g., 33)
Exam date

Step 3: Enter results

After the exam, open it and click "Enter Results". You'll see a grid of all enrolled students. Enter each student's marks obtained. The system automatically:

Calculates the percentage
Assigns a grade letter based on your grading scale
Marks pass or fail
Flags absent students

Step 4: Publish results

Once you've reviewed the results, click Publish. Students can immediately see their marks in the Student Portal.

Step 5: View batch performance

After publishing, the Batch Performance report shows:

Average marks for the batch
Highest and lowest scores
Grade distribution
Students who failed (for follow-up)

Pro tip: Pending evaluations

CampusQ tracks which exams still have unmarked students. The Teacher Dashboard shows "Pending Evaluations" so nothing falls through the cracks.

Setting this up takes about 5 minutes per exam. Once configured, the system handles all the calculation work. Try it free for 30 days at campusqbd.com.