Class levels and academic groups

What you'll do

Set up the class levels your centre actually teaches — Class 9, SSC, HSC, Admission — so they appear as choices on batches and students. Then learn how the four academic groups work, and where both end up being used.

This screen is plain configuration: a list, with create, edit and delete. Do it once, early, and the rest of the product has your vocabulary to work with.

Before you start

• A list of the levels you teach, in the order you want them to appear.
• The Class Levels read permission to view the screen, and update permission to change it. Both live under Setup & Administration.
• Nothing to prepare for groups — they are fixed and already there.

Set up class levels

Go to Configurations → Class Levels. The page is headed Class Levels and explains itself: Name the class levels this centre teaches (Class 8, SSC, HSC, Admission).

The table shows Name, Sort Order, Batches, Students, Status and Created At, so you can see at a glance which levels are actually in use.

Class Levels, showing how many batches and students each level carriesScreenshot pending

1. Press Create Class Level.
2. Fill in Name — this is the only required field. Use the name your teachers and guardians say out loud: Class 9, SSC, HSC 1st Year, Medical Admission.
3. Set Sort Order. The hint is the whole story: Lower numbers appear first in dropdowns and reports. Leave gaps of ten (10, 20, 30) so you can slot a level in later without renumbering everything.
4. Leave Active ticked.
5. Press Create.

Repeat for each level. Five minutes of ordering here saves a lot of scrolling in every dropdown afterwards.

Retiring a level

Do not delete a level you have finished teaching — untick Active instead. The hint says exactly what that does: Inactive levels stay on existing batches and students but are hidden from new selections. Your history stays intact and your dropdowns get shorter.

Delete is for mistakes only. A level still referenced by a batch, a student or a course is refused by the server, which is the behaviour you want: the delete confirmation warns This action cannot be undone.

The four academic groups

Groups are not something you configure. They are built into CampusQ, and there are exactly four:

They appear as a dropdown simply labelled Group — with the placeholder Select group — in two places:

• On a batch, next to Class Level. Both are optional. Use it when a batch is group-specific, e.g. HSC 1st Year — Science.
• On a student, in the student form. Use it for the group the student actually studies, which is what your reports and printed registers will show.

Set the group on a batch when the batch only takes one group, and on the student in every case. A batch row with no group shows a dash in the Group column.

There is no way to add a fifth group, rename one, or turn one off. If your centre organises students some other way — by shift, by target university, by medium — model that as a class level or as separate batches instead.

Where the levels you just created get used

Nothing else happens on this screen. Class levels and groups are a vocabulary, and three other places consume it:

• Batches — the optional Class Level and Group fields on the batch form. See Courses, batches and schedules.
• Students — the same two fields on the student form. See Students.
• The student bulk import — when your spreadsheet carries its own class column with values like 9(Sci) or HSC-Business, the importer can map those values onto the levels you defined here, so you are reading your own vocabulary instead of the spreadsheet's shorthand. It is a step of the import, not a screen of its own, and it only suggests — the walkthrough is under Students.

So the order that saves you time is: create your levels first, then import. Doing it the other way round means the mapping has nothing of yours to match against.

Notes

• Class level and group are optional everywhere. A batch and a student can both be saved without either. Fill them in anyway: they drive the grouping on reports and printed registers, and adding them later is much slower than adding them now.
• Levels are named, not numbered. There is no automatic ordering by grade number and no reorder-by-dragging. Sort Order is the only lever.
• The create/edit dialog title reads "Create Class Levels" in English even when the rest of the app is in Bengali. So do the Create and Update buttons on it. This is a known gap in the translation, not a sign you are on the wrong screen.
• Class levels are a document-control input. They print on registers, report cards and result sheets. Renaming a level changes what future documents say without touching what you already printed, so prefer creating a new level over renaming an old one mid-year.
• Groups have no bearing on permissions or fees. They are purely descriptive.
• There is no bulk import, export or reorder on this screen. It is a plain list with create, edit and delete. Levels are typed in once, and there are rarely more than a dozen.

Troubleshooting

A level I need is missing from the dropdown on a batch or student. It is probably inactive. Go back to Class Levels and check the Status column — inactive levels are deliberately hidden from new selections.

Delete fails with an error about the level being in use. That is the server protecting your data. Untick Active instead; the level disappears from new dropdowns while the batches and students that use it keep working.

I cannot find a screen for mapping my spreadsheet's classes onto these levels. There isn't one. The mapping happens inside the student bulk import, on its preview step — see Students.

My import brought in students but they all have an empty Class Level. That is expected: the importer never saves the class column. Set Class Level and Group on the students afterwards, using the import's suggestions as your key. Again, see Students.